Southern California State Science Olympiad
Southern State Competition
When: April 4, 2015
Where: Canyon High School in Anaheim
Latest Update: March 17
Clarification Request Deadline:
The deadline for submitting the submitting a rules clarification is today, Tuesday, 3/24, 5:00pm. All current submitted clarification requests have been answered. You can see all clarifications here or download them in a sortable spreadsheet here. All clarifications will be final on Friday, March 27th, 11:59 PM after which there will not be any more clarifications posted.
Trial Event - Event Supervisors:
In order to run the Trial Events, we need additional personnel from teams to serve as the Event Supervisors for these events. Please contact us if your team is able to run one of the trial events. As a token of appreciation, this will replace the parent volunteer assignments for your team.
Trial Event Rules:
The rules we'll be using for the Trial Events are posted on the State Web Page under the download tab. We have updated the years on the rules to avoid confusion but the rules have not changed.
Mission Possible Sample ASL.
Please use the sample ASL for Mission Possible here. There have been a number of FAQs posted for Mission Possible on our clarification page and the sample ASL reflects those clarifications.
March 17 Update
This is a reminder the self-scheduled online sign up opens tomorrow, Wednesday, March 18th, at 3:00pm. You should have received your login
information already. Please let us know if you havenít received this information. The links for the sign up are:
Division B: http://esus.us/socal/b/login.php
Division C: http://esus.us/socal/c/login.php
As a reminder, the sign up is on a first come first serve basis. Once the time slots are full, we cannot accommodate additional teams. The sign up will close next Friday, March 27th, at 3:00pm. Once sign up is closed, you will not be able to sign up or change the times. For technical issues, please call 818-570-0333.
March 16 Update
There has been a location change for Geologic Mapping C and Road Scholar B:
Geologic Mapping C: Rm 203 (moved from Rm 204)
Road Scholar B: Rm 204 (moved from Rm 203)
Team numbers have been posted here
Self-Scheduled Online Sign Up:
The head coach for the team should have received the username and password by now. It was sent around 10:50 AM 3/16/15. The email was sent from email@example.com If you didnít receive an email, please check your spam folder to make sure it didnít get filtered. As a reminder, the online sign up opens this Wednesday, March 18 at 3:00 pm. The sign up is on a first come first serve basis.
March 12, 2015: Welcoming Letter and Important Information
Congratulations and welcome to the 30th annual Southern California State Science Olympiad hosted by the Southern California Association of Science Specialists (SCASS) on the campus of Canyon High School, Anaheim, CA on Saturday, April 4th, 2015. Below, you will find some important and useful information about the upcoming program. Please be aware that some of these items are time sensitive and require immediate attention!
Spring Break Recess:
We understand that many of you will be on Spring Break in the upcoming weeks. Please note that any updates will be both sent to your email address and posted here. Please ask your students to check the web page during their Spring Break especially if you will not be able to relay relevant information to the team.
Online Team Registration and (Time Sensitive):
Please register your teams online by noon on Wednesday March 18th. The link has been sent to all coaches of teams invited to participate at the State Tournament. This is how we will confirm that you are receiving our emails and updates and are planning to attend the upcoming program. Please note that you do not need to submit the names of students, alternates, or parent volunteers during registration, at this time, so please register ASAP.
Certificate of Liability Coverage (Urgent and Time Sensitive Follow-Up): The California State Science Olympiad program directors, the Southern California Association of Science Specialists (SCASS) & the Orange Unified School District require that your school/district provide us with a "Certificate of Liability Insurance" or "Evidence of Coverage" Certificate in order to attend and participate in the April 4th, 2015 State Science Olympiad program being held on the campus of Canyon High School in Anaheim Hills, CA.
Please immediately request from your district/school/risk management office contact, insurance coverage, in the form of a Certificate of Liability, for your team's participation in the State Science Olympiad 2015 program. The Certificate of Liability coverage certifies to the Orange Unified School District, the Southern California Association of Science Specialists (Host agency), and California State Science Olympiad program directors that your district/school is aware of your schoolís participation in this event and authorizes your team's attendance in the State Science Olympiad program on April 4th, 2015 at Canyon High School in Anaheim Hills. The 'Certificate' also allows for all involved to understand that the district or insuring agency will provide liability coverage for each team's participants and district staff who participates in the program.
Insurance Certificate Language: (Certificate of Liability Insurance or Evidence of Coverage Certificate)
California State Science Olympiad Program Directors, the Southern California State Science Olympiad-South and their officers, agents, employees and volunteers of each of them
The Orange Unified School District, its Trustees & Board Members and the staff members of Canyon High School, its officers, agents, employees, and volunteers of each of them and The Southern California Association of Science Specialists (SCASS), and their officers, agents, employees and volunteers of each of them
Please ask that your school name is included on the certificate. Please note that if a district has more than one school participating in the upcoming program and the issuing agency allows for this, one certificate for all the participating schools in a district can be issued providing all of the participating schools are named in the "Certificate of Liability" or "Evidence of Coverage" Certificate that is provided. Should your Risk Management Office or Insurance Agent have questions regarding the requested information, please contact, Director Ed Rodevich by email or by phone at (714) 280-2681
Required Insurance Forms Destination:
Once completed, you or the your school district must e-mail a pdf copy of the Certificate of Liability to firstname.lastname@example.org and a hard copy of the original Certificate must be mailed directly to the State Science Olympiad program office at
State Science Olympiad Program Office
Irvine, CA 92620
Attn: Ed Rodevich, Director
Regardless of the how the copy of the 'Certificate' is provided, the "original certificate(s)" must be mailed to the State Science Olympiad program office at the address provided above. Please include the name of the district, name of the school, and the team number to ensure that the documents are credited to the proper school. The Certificate of Liability or Evidence of Coverage Certificate must be received by March 30, 2015 (E-Mail or US Mail) to enable program staff to verify that all insurance requirements for your team have been met.
Field Trip Permission Slips:
Please check with your school to see if you need to have field trip permission slips for your students to attend the Southern California State Olympiad Tournament on April 4th, 2015. For some school districts, permission slips are required for all students travelling to any event in any vehicle other than an authorized school bus. The purpose of these slips is to protect the drivers of private cars from litigation in the event of an accident. Some permission slips note emergency numbers for each child and/or stated permission for necessary medical treatment. Without the stated permission for necessary medical treatment, some hospitals have been unwilling to start medical care in the absence of parents or guardians. Please be aware of this as you plan for the upcoming program.
Check-in on the Day of the Tournament:
Check-in is scheduled to begin at 8:00 AM on April 4th, 2015. The head coach of the team should go to the registration area check-in and to turn in registration materials. The registration materials weíre expecting are as follows. Please arrange, bundle, and submit the required forms by types during Registration. Having the required forms presorted in this manner will help expedite the registration process:
- Final team roster with the name of the students and grade level
- General Release(s) for all participants, alternates, parents, chaperones, coaches, volunteers, non-participating students, and guests of the teams
- Medical Release(s) for all participants, alternates, and non-participating students of the teams
- Photo Release for all participants, alternates, parents, chaperones, coaches, volunteers, non-participating students, and guests of the teams
- Code and Ethics Form for all participants, alternates, parents, chaperones, coaches, volunteers, non-participating students, and guests of the teams
After providing all of the items requested to the staff in the Registration Check-In table, you will receive a packet which will include the 15 wristbands, a map, a schedule, and an arbitration form. You will need to download and make sure you print off enough copies of the map and event schedule for your students, parents, and guests before arriving on campus. The Olympiad will not provide multiple copies for the map and event schedule.
15 Official Team Members Roster Requirement:
Our current practice at the Southern California State Science Olympiad is for the head-coach of the team to bring and submit a final official roster of participating students on the day of the tournament during the morning check-in time. The head-coach needs to also submit any of the various release forms and code of ethics forms that are required. If there is a change in the composition of the team, this is simply recorded on the roster you bring on the day of the event.
Wristbands are provided for your team members. You will receive fifteen (15) wristbands when you check-in. It is expected that the students (maximum fifteen) that you bring will compete in as many of the events as your team plans to participate as some schools do not compete in all of the events. Please be aware that there is no maximum or minimum number of events that a given student must compete in at the State Tournament. We are aware that teams may employ an organizational system that includes maximum or minimum numbers in order to manage the team and schedule, but that is not a requirement of the State Science Olympiad program.
We do not expect schools to substitute team members during the tournament. However, if an emergency should arise and a student on your team is unable to compete, you should discuss that situation with a member of the Executive Steering Committee on the day of the event.
Please note that each school can send up to 2 students to each of the medal-only events. The 2 students for the different medal-only events can be different and all of them should be listed as alternates on the team roster. This means that you may have up to 4 alternates. Please make sure you check the Science Olympiad guidelines on who can be on your 15 member team.
Science Olympiad Code and Ethics & General Rules:
Please review with your students and parents the Science Olympiad Code and Ethics & General Rules
Parent Volunteer Assignments:
It is expected that school sites participating in the upcoming State program will supply adult volunteer assistants to enable the programs needs to be met. Sometime next week, we will be sending out the parent volunteer assignment for all the teams. In general the parent volunteer assignments for each school will be about 3 hours. More information will be coming regarding this.
Parking, Student/Device Drop Off and Team Check In Location:
Parking is available in the lower parking lot. Student and devices can be dropped off at the south end of the lower parking lot where the ramp is (next to the gym) for students on the 14th. The team registration check-in table will be located at the top of this ramp. Buses can park on the north end of the lower parking lot. The parking lot and the drop off area on the south end of campus (upper circle of campus) will be limited to event staff drop off and parking and will require permit to enter and/or to park.
Team Staging Area:
Team are welcome to select a location for a home base during the day of the Science Olympiad. Please refrain from using the quad area shown on the campus map to reduce the noise level near testing events. In addition, please do not arrive on campus prior to 7:00am. Thank you for your corporation.
Cooking and any open flame are prohibited due to safety regulations. Under no circumstances should you cook or reheat food during the day
Photography on the Day of the Event:
We will have media and official photographers on the day of the tournament. If your student(s) wish not to be in photos/videos on the day of the event, they should be instructed to remove themselves from the photo, videos, and/or interview situation to avoid compromising the information for broadcasting and newscasts, as instructed on the required photo release forms.
Please note that teams can only take pictures of a device if the device belongs to the photographer's affiliated school. In the case that a team wants to take pictures of another school's device(s), permission from the owner of the device(s) must be given. Please refer to the National Science Olympiad Media Recommendation and check unacceptable scenarios 1 and 4. If your team has a unique design that you do not want other teams to use, please make sure you take the needed action to protect it by covering the device in some manner.
Hosting Campus Location:
There are a number of different Canyon High Schools in California; please note that the address for State Science Olympiad Canyon High School is 220 S. Imperial Hwy., Anaheim, CA 92807. A map of the campus can be found here. Please note that the red lines mean that there is a gate/fence and it is not possible to walk through them.
The preliminary schedule is posted on the State web page. This is the same schedule that has been posted since Aug 2014. While we do not expect any major changes to the schedule at this point, we will let you know if there are any updates to the schedule and send you a pre-final schedule a few days before the program. As we update the schedule, the one posted on this web page will also be updated. A final schedule will be provided on the day of the event for each team.
The team numbers are posted on the download page.
Please note that we will be running the following trial/medal only events:
Game On C
Invasive Species B
Roller Coaster B
In order for us to run these medal-only events, we must need support from teams. If you or an adult from your team can run this event, please let us know ASAP. While these event results will not count toward the team overall total which determines the team advancing to the National Tournament, the 2 participants from the top 3 places for each of the trial/medal only events will receive medals at the award ceremony. Any member of the school can participate in the trial (medal only) events. They do not have to be part of the 15 member team (and will not need wristbands) and the maximum of seven 12th graders and five 9th graders do not apply to the participants of the trial (medal only) events.
Online Sign Up for Self Scheduled Events (Time Sensitive):
We will be using Event Sign Up System (ESUS) for the self-scheduled events sign ups. The links to access the self-schedule sign up are
Division B http://esus.us/socal/b
Division C http://esus.us/socal/c
Username and password will be emailed to the head coach of the team on March 16th. If you do not receive the username and password by March 17th, please contact us
immediately because the self-scheduled event online sign up will open Wednesday, March 18th, at 3:00pm and will close on Friday, March 27th at 3:00pm. Please note that
you will NOT be able to sign up for these events after March 27th at 3:00pm. For technical issues, please call 818-570-0333. The available time slots will be ready for
your preview starting March 16th and you will not need your username login information to see this.
Division B available slots: http://esus.us/socal/b/slots.php
Division C available slots: http://esus.us/socal/c/slots.php
Once you have logged in, by default, you will be on the page with different events and time slots which you can sign up for. By clicking on "Get this time" in the time you want, you will have selected that time for this event and the slot will turn green and read "You have this slot." If you decide to select another time for this event, you can click the "Get this time" button for another time and it will automatically drop your original slot and get you the new slot.
You can review the time slots which you have signed up for by clicking on the tab on the top that says "View Your Event Times." On this page, if you decide you do not want to participate in an event, you can click the "Drop This Slot" button to drop your time for that event. You can also go back to select and/or change your times afterwards by click on "Select Event Times."
After the sign up period is over, you will still be able to log in and click on the "View Your Event Times" tab to see the events and time you have signed up and reserved.
Sign up for each event is on a first come first serve basis starting at the date and time listed above. Each team should sign up for one of the 5 time slots for each of the events they are interested in participating. Each time slot is 1 hour long and 6 teams will be able to sign up. On the day of the event, all of the teams which signed up for a particular hour will show up to their event within that hour and demonstrate/test their device according to the rules. The order in which the teams within the hour demonstrate/test their device will be done on a first come first serve basis as well. It will be advantageous for teams to get the event at the beginning of the time slot so that they will not have to wait for as many teams.
Mission Possible C: Students must show up sometime during the time slot they sign up for in Mission Possible C to start their 30 minute set up. If students have to leave immediately after their time slot is over, they should prepare to show up early in the time slot to make sure they can run their device and get to the next event in sufficient time. Students should check with the event Supervisors to see when they can start setting up. Please note that because of the set up time, a team that arrives in the middle of the time slot may have their 30 minutes of set up time and their 3 minute run time go over into the following time slot.
If your self-scheduled event requires impound, the device must be impounded during the time stated in the schedule. Per the code of ethics and general rules, only one or more of the 15 current team members may impound devices unless stated otherwise in the rules.
Please submit all rules clarification questions by filling out the form here. The only clarifications we will be following will be the ones posted here. Note that you can download from this page all of the clarifications in a spreadsheet so you can sort them. All clarification questions we answer will be automatically posted on the web page. Please note that the rules clarification form will close Tuesday, March 24th, 5:00pm. All requests after that time will not be answered. All clarifications will be final on Friday, March 27th, 11:59 PM after which there will not be any more clarifications posted.
Elastic Launched Glider B and Wright Stuff C Venue Dimensions:
The dimensions for the Elastic Launched Glider B and Wright Stuff C venue (Gym) are ~8 meters high, ~28 m long, ~28 m wide. Picture of venue ceiling for Elastic Launched Glider C and Helicopter B can be found here.
For those of you who are interested in getting dinner before the awards ceremony, you can find a list of restaurants in the area here.
September 9, 2014: Upcoming Invitational Tournaments
We have a number of teams interested in hosting invitational tournaments this year. Invitational Tournaments allow
Science Olympiad teams to participate in non-official practice tournaments that do not impact Regional or State advancement
or rankings. We hope that the information below will allow teams to plan ahead in the case that theyíre
interested in participating in any of these Invitational Tournaments.
Saturday, Feb 7th, 2015
Troy Invitational (Div C) (Full)
Contact: Kurt Wahl
Aug 15, 2014 Update
The preliminary schedule for the upcoming 2015 Southern California State Science Olympiad Tournament has been published.